Performing Rights Fee Calculator
Estimate licensing fees for live or recorded public performances.
Additional Information and Definitions
Venue Capacity
The average maximum number of attendees your venue can accommodate.
Events Per Month
How many concerts, shows, or music events do you host per month?
Rate Per Attendee ($)
A standard or negotiated performing rights rate per attendee for each event.
Venue & Frequency Fee
Calculate performance license cost for repeated events at a specific venue size.
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Frequently Asked Questions and Answers
How is the performing rights fee calculated for music events?
The performing rights fee is calculated based on three main factors: the venue capacity, the frequency of events per month, and the rate per attendee. The formula typically multiplies the venue capacity by the rate per attendee, then multiplies the result by the number of events per month to determine the monthly fee. To calculate the annual fee, the monthly fee is multiplied by 12. This ensures that the licensing cost reflects the scale and frequency of music usage at the venue.
Are there industry benchmarks for the rate per attendee?
Yes, performing rights organisations (PROs) like ASCAP, BMI, and SESAC often provide guidelines or negotiated rates per attendee. These rates can vary depending on the type of event, the genre of music, and the venue's location. For example, smaller venues may negotiate lower rates, while larger venues or high-profile events may incur higher rates. It's important to consult with your PRO to establish a rate that aligns with industry standards and your specific circumstances.
How does venue capacity impact licensing fees?
Venue capacity is a critical factor because it represents the maximum potential audience for an event. Larger venues with higher capacities typically pay more in licensing fees since they have the potential to reach more attendees, which increases the value of the music being performed. Even if an event doesn't sell out, the licensing fee is often based on the full capacity to account for the venue's maximum usage potential.
What happens if my event frequency changes during the year?
If your event frequency increases or decreases during the year, you should update your licensing agreement with the performing rights organisation. Most PROs allow adjustments to reflect the actual number of events hosted. Failing to update your agreement could result in either overpaying or underpaying, which might lead to compliance issues or unexpected fees. Regularly reviewing your event schedule and recalculating fees can help you stay accurate.
Are free events subject to performing rights fees?
Yes, free events are still subject to performing rights fees if music is publicly performed. The licensing requirement is based on the public nature of the performance, not whether attendees pay an entry fee. Even charity events or open mic nights must account for these fees to ensure compliance with copyright laws. Be sure to include all events, regardless of ticketing, in your calculations.
How can I optimise my licensing costs as a venue owner?
To optimise licensing costs, consider bundling your license with a subscription model offered by some PROs, which may provide discounts for venues with consistent event schedules. Additionally, accurately track your event frequency and venue capacity to avoid overestimating fees. Diversifying your event offerings, such as hosting smaller events or off-peak performances, can also help balance costs while maximising audience engagement.
What are the consequences of underreporting venue capacity or event frequency?
Underreporting venue capacity or event frequency can lead to significant legal and financial consequences. Performing rights organisations conduct audits to ensure compliance, and discrepancies may result in fines, back payments, or even legal action. It's crucial to provide accurate data and maintain transparency to avoid these risks and maintain a positive relationship with the PROs.
How do regional variations affect performing rights fees?
Regional variations can impact performing rights fees due to differences in local market conditions, licensing regulations, and PRO policies. For example, urban areas with higher demand for live music may have higher rates per attendee, while rural areas may see lower rates. Additionally, some countries have different copyright laws and licensing structures, which can influence the calculation methodology. Always consult with your local PRO to understand the specific requirements in your region.
Performing Rights Fee Definitions
Important performance license factors for venues, event organisers, and artists.
Venue Capacity
The potential maximum audience for any single event at the location.
Event Frequency
How often the venue hosts performances or music events each month.
Rate Per Attendee
Agreed cost per potential attendee that forms the basis for calculating the license fee.
License Fee
The total recurring payment to a performing rights organisation for legal permission to host music events.
Running a Music-Friendly Venue
Offering live or recorded music can attract crowds, but also requires correct licensing.
1.Budget Around Peak Seasons
Plan license costs for busier seasons when you host more events, ensuring no surprise fees or shortfalls.
2.Factor In Free Events
Even free-entry shows can require licensing if music is publicly performed, so account for all events in your calculations.
3.Bundle with PRO Subscriptions
Some performing rights organisations offer venue subscription models that scale with capacity, saving you money long-term.
4.Diversify Event Types
Hosting varied music genres or open mic nights can attract new audiences, making the license investment more worthwhile.
5.Recalculate if Renovations Occur
If your venue expands capacity or the number of events, update your licensing coverage to avoid underpaying or breaching agreements.